Being a caseload manager and special education teacher is a wonderful experience that, unfortunately, includes tons of special education jargon and paperwork that can sometimes become overwhelming.
Not only do we need to keep the legal documents organized, but we have timelines to abide by and follow.
This IEP binder is your key to tidying up your daily caseload, organizing key special education information, and focusing more on your students, rather than the paperwork.
All of the IEP Caseload Binders contain the same content, but the themes are different. That means that the fonts, colors, and clip art used are different, but the content provided is the same.
Inside of the IEP Caseload Binder is where I keep all of the things. Student profiles, a master caseload list, IEP and testing timelines and calendars, transition activities and paperwork, data sheet copies, team contact info, accommodations and modifications lists… everything.
This binder is for me. To keep me organized, and you.
Each section is tabbed and easy to find within the tabs. And the very first page inside of my IEP Caseload Binder is the acronyms list.
You can grab a free acronyms list in this blog post. This sheet is a great addition to any paraprofessional or substitute binder, and a great resource for parents.
TIP – To attach the tabs, use a little bit of glue. I recommend putting your divider pages in the order you’d like first, and then attaching the tabs so you can create the stagger look like you see above.
At the beginning of each school year, I fill out my caseload calendars.
The IEP Tracking Calendar keeps me on track for when IEPs are due so I can plan ahead, and the RR (review reevaluation) calendar keeps me on track for student testing and reevaluations.
Keep track of student information and IEP meetings with the binder as well.
Student profile and IEP at a Glance pages can be used in multiple ways… keep the snapshots for your reference, give them to service providers and general ed teachers who work with your student(s), add to a paraprofessional binder, or keep for as substitute binder reference (don’t forget student confidentiality when sharing any student info!).
Included in the IEP Caseload Management Binder is over 100+ completely editable data sheets at your arsenal.
You’ll find data sheets for behaviors and FBAs/BIPs, reading, math, teacher input reports, parent surveys, transition, discrete trials, multi-step tasks, daily progress, and more!
Use them as provided, or edit them to fit your specific district, school, or student.
And while you’re planning out your student’s next IEP service and goals, use the accommodation recommendations to create an equal opportunity for students to demonstrate their knowledge or skills and, also, provide the students with access to information in a way that best makes sense to each individual child.
Don’t forget – accommodations do not change the skill being taught, level of performance, or skill mastery.
There are over 15+ divider pages, including editable divider pages so you can personalize your IEP binder more, to help you keep all of your special ed paperwork organized.
Having separate IEP binders (one with originals… the teacher IEP binder, and one for each student) really helps keep me organized. Now I can quickly grab a student’s binder and have all of the information I need at any second.
While you can easily use the resources provided within the IEP Caseload Binder to create individual student IEP binders, I recommend keeping all student IEP information, goals and objectives, data collection, notes from parents, etc. inside of individual, color-coded student IEP binders.
Checkout this out if you want an even deeper dive into some IEP organization ideas.
Are you already using the IEP Caseload Management Binder in your classroom to help you stay organized? Tell us in the comments below!