Tuesday, February 23, 2016

SPED Inclusion Documentation Forms

With being a special education teacher... or any teacher at this point in time... we know how important it is to document every. single. thing. that happens for each of our students. While it is super time consuming, it saves us in the long run (dare I say the dreaded words due process).

So let's talk about documenting inclusion services today :)

My students are fortunate enough to be in a school that is an inclusion school. My students receive anywhere from 30 to 60 minutes of inclusion time each school day, not including inclusion specials (like art, gym, music).

And that means us teachers and paraprofessionals need to document their inclusion service time. Every time. Every day.
It wasn't until recently, though, that we were required to have an official documentation folder for each student. So of course I took the time to dress mine up and make "official clipboards" for each of my friends.
Student clipboards are color coded, that way if I need to ask a student to grab their clipboard, they have the visual color aspect as well as their name on the front.

You can see more of my color coded classroom in this blog post.
Behind each student's cover sheet (for confidentiality), is a weekly documentation paper for inclusion services. Each student has a specific paper that directly mimics their IEP accommodations. The paper is double sided, leaving room for us to write the date, specific service times, the teacher's name, what the lesson was about, an adult's signature, and more... depending on your district.

This helps myself, my paras, and the general ed teachers daily to remember what accommodations each student has and if we are utilizing them. And if we notice a trend that a student has not been utilizing or no longer needs a certain accommodation, we can make appropriate recommendations at their next IEP meeting.

At the end of each week, we take the documentation papers and place them in their binders for safe keeping. It's a super simple system that is a quick, effective way to document inclusion service times.


  1. What are some examples of inclusion time that is not special classes?

    1. Hey Paula, Inclusion times will be student specific. I've had students attend English inclusion for 15 minutes, so that would be an example of inclusion time. I've had students who only attend special classes with their general ed peers. It all depends on the needs of the student how much inclusion time they would benefit from and/or need. :)